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Front Office/Administrative Assistant/Customer Service (Rohnert Park, CA)

We are looking for a responsible Administrative Assistant to perform various administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Office and office equipment. Ultimately, a successful Admin Assistant should ensure our office's efficient and smooth day-to-day operation.

Responsibilities

  • Answer phone calls and greet customers.
  • Schedule appointments and maintain a calendar
  • Enter orders and update workflow
  • Finalize completed orders and process customer payments
  • Write and distribute email, correspondence memos, letters, faxes, and forms
  • Develop and maintain a filing system
  • Order and maintain office and shop supplies
  • Provide general support to visitors and customer

Skills

  • Experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and phone systems
  • Proficiency in Outlook email /MS Office (MS Excel and MS Word)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional experience as an Administrative Assistant is a plus

Location of position: Rohnert Park, CA

To apply please send a resume to:  careers@owlvans.com

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